ADD CALENDAR EVENTS - HELP!
Day Name | Month/Day/Year | Event Time Range | Event Description | URL Link | Repeats | Event Title | Post Event As
Save as Fixed Item | Include on BILLBOARD | Submit Button | Reset Button | Exit Page
This field is a DROP DOWN MENU containing the Week Day Names. Select a Week Day Name that corresponds to the Date you are setting for the Calendar Entry.
Use CAUTION when assigning a DAY NAME. Be sure to check your desk calendar to see that the DAY NAME WILL CORRESPOND TO THE MONTH, DAY NUMBER, YEAR Selected.
These fields are represented by THREE DROP DOWN MENUS. The first is for the MONTH SELECTION. Select a Month for the Event. The second is for the DAY NUMBER SELECTION. Select a Day for the Event. The third is for the YEAR SELECTION. Select a Year for the Event. Due to the nature of the Calendar System, ANY Event Entry that is POST DATED (earlier than the current day) WILL NOT be Displayed. PRE-DATED EVENTS will post on the Calendar Represented, IN ORDER by the MONTH, DAY NUMBER and YEAR. This does have bearing on the BILLBOARD displaying Events.
|EVENT TIME RANGE
The EVENT TIME RANGE is made of of TWO FIELDS, one called "from" and the other called "to". The two fields allow display of the Begin and End times for an event. Enter ALL times in the form of "HH:MM AM" This means, in the form of looking like a DIGITAL TIME DISPLAY, where "HH" is the HOUR, ":" is the Separator, "MM" is the MINUTES and "AM or PM" represent MORNING or AFTERNOON (hic EVENING).
The "from" time should not CROSS with the "to" time. In other words, the Start Time should not be after the End Time. The TIME RANGE DOES AFFECT WHERE THE EVENT WILL BE DISPLAYED on the Calendar.
The Event Description is where to are allowed to put a SHORT (up to 255 characters) DESCRIPTION of the Event. The first part of the DESCRIPTION should include the Event Title.
The URL LINK is designed to allow you to REDIRECT a calendar viewer to another Web Page or Web Site that may lend more information to the Event on the calendar.
You have FOUR (4) OPTIONS here.
One, you can leave the field BLANK. Nothing will be displayed.
Two, you can enter an e-mail address. Make sure you enter the e-mail address as a legitimate e-mail address including the "@". For example enter in the form of: email@example.com..
Three, you can enter a Web Site URL. To do that YOU MUST enter for a WEB SITE URL in the form of: www.websitename.com. You MUST enter the "www." before the name otherwise the system will not recognize it.
Four, you can enter a WEB PAGE, for say a FLYER on the church Web Site, you must enter in the form of: foldername/webpagename.htm. The ".htm" must be in the name to be recognized as a web page. The web page MUST be on the church's web site.
Otherwise, the system will not redirect the viewer to the proper web page.
Note: The web site names, e-mail address and web site web page name are Examples only.
REPEATS allow for AUTOMATIC REPEAT GENERATION of the SAME EVENT, at the SAME TIMES, but for SUBSEQUENT and SEQUENTIALLY ASCENDING DATES, over the period of ONE MONTH, for the PERIOD of ELAPSE Requested.
This means if you SELECT "weekly", the Event you entered will REPEAT through the CURRENT MONTH on a WEEKLY basis. If you SELECT "biweekly" the Event you entered will REPEAT through the CURRENT MONTH on a BI-WEEKLY basis.
If you don't want the event to repeat or the event is a ONE TIME EVENT, leave the selection set to NEVER!
You can select the extension of the number of occurrences, from 1 Week up to 8 Weeks.
Selecting 1 Week will schedule ONE occurrence, with the week containing the scheduled date as week #1. You can select up to 8 weekly occurrences, with one being the week in which contains the scheduled date and causing up to SEVEN additional weeks to be scheduled, based on the original day/date of the first scheduled date. Normally, selecting Weekly or Biweekly fills the calendar for the MONTH only. By selection of the number of weeks, the event will be over-flowed into the next subsequent month or more, to accommodate for the number of weeks selected.
The EVENT TITLE allows a very short (up to 50 characters) description or NAME of the Event. ALWAYS put a title in this field.
|Top||POST EVENT AS
POST EVENT AS is a condition set for displaying the event entry on the calendar. If you want the Event to begin displaying immediately on the calendar, then leave the setting at "Current and After Date". If you want to suspend displaying of the event for some reason, set the setting to "Do Not Display". You can change this later.
|SAVE AS FIXED ITEM
This CHECK BOX, when checked will SAVE the Event you are entering in the FIXED ENTRIES Table. The Purpose of the FIXED ENTRIES Table is to allow you to select from a list of events stored in the table and have the information transferred to the ACTIVE EVENTS Table. This is designed so that all you have to do is change the DAY, DATE and add whatever other information you need for an event that occurred before. This is especially good for SUNDAY SERVICES where the date may change but everything else stays the same. Check the fixed entries by clicking the "Use From Fixed Entries" link to see the list of events available.
|Top||INCLUDE ON BILLBOARD
The CHECK BOX, when checked, will SAVE the Event Entry you are entering into the BILLBOARD Table. The BILLBOARD is displayed on the HOME page of the Church Web Site. The BILLBOARD will only display events that will occur within the next TWO WEEKS after the Current date. When the date for the event expires, the event will not show up un to BILLBOARD any more. The Billboard Entry can be deleted using the Event Maintenance Function. This is new because the only other way is going into the Billboard Maintenance Page.
When you click the SUBMIT BUTTON, the entry you entered will be saved in a TEMPORARY Table. This button also causes the repetition of events to occur. In addition, when you click the SUBMIT BUTTON, all event entries you made will be displayed at the bottom of the ADD PAGE.
The RESET BUTTON will ERASE anything you entered in the fields of the ADD Page and reset the page to its DEFAULT settings.
|EXIT SAVE --- EXIT
With the EXIT & SAVE link, two things happen. First, ALL Event Entries that were saved in the Temporary Table WILL BE transferred to the ACTIVE EVENTS Table. Second, ALL of the Temporary Event Entries on the TEMPORARY Table will be DELETED! You will then be taken to the Maintenance Menu.
EXIT & HOLD simply EXITS the ENTRY PAGE. No Temporary Items are saved, but should
be retained on the Temporary Items File and should be posted to the Permanent File when the next EXIT & SAVE is ordered. That's the way it should work,
|Top||SIGN UP REQUIRED.
Click this Checkbox when the Event you are entering will require that for a person to attend he/she must SIGN UP (Register) for the Event. When a person clicks on a selection to view the details, he/she will be given the option to SIGN UP for the Event.
| BILL BOARD IMAGE
You can enter an IMAGE file name that will display an image on the first line of a BILL BOARD Entry. The Image MUST be on file and MUST be entered having the file EXTENSION of either '.jpg' or '.gif'. If for any reason the Image File Name is entered incorrectly, the Image shown on the Bill board entry will be blank or it will display the DEFAULT Image of an Exclamation Point in a RED TRIANGLE.